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MANUAL PREPARED IN
ACCORDANCE WITH SECTION 51 OF THE PROMOTION OF ACCESS TO INFORMATION ACT
NO 2 OF 2000
("the
Act")
FOR
ARCHDIOCESE OF
CAPE TOWN
Company Overview
ARCHDIOCESE OF CAPE TOWN is a
religious organisation operating as a church.
Part I (Information
required under Section 51(1)(a) of the Act)
Name of
Body: ARCHDIOCESE OF CAPE TOWN
Physical Address: 12 Bouquet Street CAPE TOWN, 8001
Postal Address: PO Box 2910 CAPE TOWN, 8000
Head of Body: THE CHANCELLOR FROM TIME TO
TIME
Telephone No: 021 462 2417
Fax
no:
021 461 9330
E-mail:
NOT APPLICABLE
Part II (Information
required under Section 51(1)(b) of the Act)
A guide on how to use the Act is to
be compiled by the Human Rights Commission in terms of Section 10 of the
Act by no later than August 2003. Any queries should be directed to:
The South African Human Rights
Commissioner:
PAIA Unit, The Research and Documentation Department
Postal address: Private Bag 2700 Houghton,
2070
Telephone: +27 11 484
8300
Fax:
+27 11 484 0582
Website:
www.sahrc.org.za
E-mail:
PAIA@sahrc.org.za
Part III (Copy of notice, if any,
required under section 51(1)(c) of the Act) Currently not applicable
Part IV
(information required under Section
51(1)(d) and (e) of the Act)
For the purposes of this manual and
the Act, the records held by ARCHDIOCESE OF CAPE TOWN are categorised by
the nature of the content thereof as follows:
4.1 Records kept in accordance with
other legislation but not limited to:
 | Income Tax Act 58 of 1962; |
| Regional Services Councils Act
109 of 1985; |
| Unemployment Insurance Act 63 of
2001; |
| Income Tax Act 58 of 1962; |
| Value Added Tax Act 89 of
1991; |
| Pension Funds Act 24 of
1956; |
| Medical Schemes Act 131 of
1998; |
| Copyright Act 98 of 1978; |
| Labour Relations Act 66 of
1995; |
| Basic Conditions of Employment
Act 75 of 1997; |
| Employment Equity Act 55 of
1998; |
| Skills Development Levies Act 9
of 1999 |
The above records which are of
public nature are available automatically without a person having to
request access thereto in terms of the Act, as envisaged in Section 52.
4.2 Address lists, internal phone
lists, staff handbooks, employment records and contracts, accounting and
financial records; insurance records and historical records of ARCHDIOCESE
OF CAPE TOWN.
4.3 Internal memoranda, general
correspondence and minutes of meetings.
4.4 The website address of
ARCHDIOCESE OF CAPE TOWN is catholic-ct.org.za and is accessible to anyone
who has access to the internet. The website contains information in
various categories relating to the company and its contact
particulars.
A. The Request Procedure
I. Form of Request
| The requester must have the
prescribed form being Schedule 1 hereto to make the request for access
to a record. This must be made to the head. This request must be made
to the address, fax number or electronic mail address of ARCHDIOCESE
OF CAPE TOWN.
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| The requester must provide
sufficient detail on the request form to enable the head to identify
the record and the requester. The requester should also indicate which
form of access is required and specify a postal address or fax number
in the republic. The requester should also indicate if, in addition to
a written reply, any other manner is to be used to inform the
requester and state the necessary particulars to be so informed.
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| The requester must identify the
right that is sought to be exercised or protected and provide an
explanation of why the requested record is required for the exercise
or protection of the right.
|
| If a request is made on behalf of
another person, the requester must submit proof of the capacity in
which the requester is making the request to the satisfaction of the
head. |
II. Fees
A requester who seeks access to a
record containing personal information about that requester is not
required to pay the request fee. Every other requester, who is not a
personal requester, must pay the required request fee:
| The head must by notice require
the requester (other than a personal requester) to pay the prescribed
request fee (if any) before further processing the request
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| The fee that the requester must
pay is R50.00. The requester may lodge an application to the Court
against the tender or payment of the request fee
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| After the head has made a
decision on the request, the requester must be notified in the
required form
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| If the request is granted then a
further access fee must be paid for reproduction and for search and
preparation and for any time that has exceeded the prescribed hours to
search and prepare the record for disclosure |
Part V (Other
information as may be prescribed required under section 51(1)(f))
The Minister of Justice and
Constitutional Development has not made any regulations in this regard.
Part VI
(Availability of manual under
Section 51(3))
| An unabridged version of this
manual is available for inspection by the general public upon request,
during office hours and free of charge at the office of ARCHDIOCESE OF
CAPE TOWN
|
| Copies may also be requested from
the South African Human Rights Commission; |
Part VII (prescribed
form and fee structure in respect of private bodies)
The forms and fee structure
prescribed under the Act are available at the website of the Department of
Justice and Constitutional Development (www.doi.gov.za) under the
"regulations" section as well as the SAHRC website (www.sahrc.org.za).
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